The Graduate Program Department Chair/Coordinator is responsible for:
● The content of the learning outcomes and curriculum for the graduate programs in their
● For knowing, understanding, and implementing approved Graduate policies and procedures.
● For demonstrating to the Associate Vice President for Graduate Studies (AVP-GS) how
programs meet Graduate policies and procedures. The AVP-GS reports specifically how each
program is responding to the approved graduate policies, procedures and initiatives to the
Graduate Policies Committee.
Programs failing to meet approved policies, procedures, and initiatives the following actions may be
1. During this probationary period, the Graduate Policies Committee may propose to the
Collegiate Dean the Program Coordinator /Department Chair be placed on probationary
status for a period of no less than six months.
a. Probationary status will be reported to the Collegiate Dean, VPAA, and the Senior
Vice President (SVP).
b. Graduate faculty on probation would be ineligible: to teach overload courses;
advance in rank; and serve on University committees.
c. Probation may include the following actions, dependent upon the extent of the
violation: suspension of budgetary resources; removal from Chair/Coordinator
position; or University contract not renewed.
2. The graduate program can be suspended from Graduate Policies Committee (GPC) program
approval for a period of six months and/or until the requirement(s) is satisfactorily met as
determined by the AVP-GS and the Graduate Policies Committee.
a. Program suspension will be reported to the Faculty Senate Chair person, Collegiate
Dean, VPAA, and the SVP.
b. Once the program has satisfactorily responded to graduate program policies and/or
procedures, the lifted suspension will be reported to the Faculty Senate.
3. Persistent failure to support Graduate Policies may culminate in removal from approved
graduate program status (FH. 9.21).
a. Removal would be reported to the Faculty Senate Chair person, Collegiate Dean,
VPAA, and the SVP.
b. The Program Coordinator /Department Chair maybe returned to good standing once
the program has satisfactorily responded to graduate program policies, procedures
and/or initiatives and has produced sufficient evidence support such.
4. Appeals to program suspension and faculty probation are made in writing to the Collegiate
Dean. Appeals are considered by the Graduate Policies Appeals Committee.
5. The Program Coordinator /Department Chair may present evidence of program change(s)
reflecting Graduate Policies and Procedures to the Collegiate Dean and the AVP-GS who will
verify changes on behalf of the Graduate Policies Committee. The AVP-GS will report
confirmed changes to the Graduate Policies Committee.
a. Once the program has been approved in meeting the requirements, the
probationary period may be ended along with any imposed sanctions.
b. The end of suspension and probation will be reported to the Faculty Senate Chair,
Collegiate Dean, VPAA, and SVP.
c. If a graduate program is placed on probation twice within a three year period, an
external program review will be initiated by the AVP-GS in conjunction with the
Graduate Policies Committee as to the feasibility of continuing as an approved
graduate program at the University.
Definition – Good Standing
a. Reflect Principles of Graduate Education
b. Have an updated, relevant Graduate Core
c. Have synthesized the Graduate School Student Outcomes in the scope and sequence
of their curriculum and can show evidence of such in the Capstone.
d. Are diligent in meeting the annual Graduate School program initiatives.
e. Eligible for Graduate Assistant support.
2. Graduate Faculty
a. Be active in research appropriate to the field or discipline
b. Be involved in professional experience related to degree program or courses of study.
c. Will continue to expand relevant skills in graduate level teaching.
d. Will advise graduate students and be willing to serve on graduate student
e. Are eligible for reduced teaching loads to pursue research agenda.
Last modified: March 15, 2018