A. Changing a Course
1. The individual instructor may make non-substantive course revisions for upgrading and
2. If the course objectives or purpose of the class are to be altered, the chair of the
department is to approve the revisions. A revised syllabus that has been approved by the
department chair shall be submitted to the dean of the college.
3. When the change involves courses related to teacher licensure, the department
sponsoring the course should consult with the department of teacher education unit, and as
needed to the appropriate state regulatory agencies responsible for licensure.
4. The dean of the college communicates the approved changes as needed to the faculty,
staff and/or students.
5. An Academic Change Form should be submitted to the registrar when changes to
course title, number, description or grading procedure is needed.
B. Proposals for making a substantive change* to a graduate core requirement (research, ethics,
and capstone course) must be approved in the following sequence:
1. College / Collegiate Dean
2. Associate Vice President for Graduate Studies
3. Graduate Policies Committee.
4. An Academic Change Form should be submitted to the registrar.
* Questions regarding degree of change requiring GPC approval should be coordinated
through the office of the Associate Vice President for Graduate Education.
C. Changing the requirements of a graduate certificate, graduate program or program emphasis.
1. The department that is proposing the change consults all other graduate departments
affected by the change.
2. The department may propose the change of a course(s) or addition of course options
within credit limits set by the Graduate Policies Committee. Proposals exceeding credit
limits must be approved by the College, Associate Vice President for Graduate
Enrollment, and the Graduate Polices Committee.
3. If the changes do not affect the total number of credit hours, purpose of program, or
involve the graduate core by the faculty, only department and dean of the college approval
4. When approval is obtained, the Collegiate Dean or Associate Vice President for
Graduate Studies notifies the appropriate faculty members, administrators, and
5. An Academic Change Form should be submitted to the registrar.
Last modified: March 15, 2018