Health and Safety for Employee

First Report of Injury
A First Report of Injury form must be completed and returned to the Human Resources Department as soon as possible following any work related accident or injury. The supervisor should:
  • Ensure that the injured employee receives necessary medical attention. Complete a “First Report of Injury” form and hand-deliver it to the Human Resources Department immediately following the injury.
  • Be familiar with the circumstances surrounding the injury.
  • Maintain contact with the injured employee, and keep the department head informed.
  • Work with the Human Resources Department to identify transitional job duties for the employee when appropriate.
  • Keep in contact with the Human Resources Department to report any change in the status of the injured employee.

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Health and Safety

CSP maintains that the safety and protection of students and employees is one of our greatest concerns. Therefore, every supervisor and employee is responsible for working cooperatively with the Environmental Health and Safety Coordinator to eliminate unsafe conditions that can cause unnecessary injuries and accidents. It is also the responsibility of all employees to follow all federal, state, and local standards, and for supervisors to stay current on these standards, to communicate them to their staff and to enforce them.

CSP complies with the Federal Occupational Safety and Health Act of 1970 (OSHA) regulations. Safety is a priority at CSP. Every effort is made to keep work areas safe and free from hazards. Supervisors are to assist employees with safety and health requirements. Employees are expected to observe all applicable safety requirements, and to report any unsafe or hazardous condition to his/her supervisor as soon as possible.

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Work Related Injuries

If an employee is injured on the job, he/she should notify the supervisor as soon as possible without fear of discipline or retaliation. Supervisors should notify the Human Resources Department to be certain that CSP’s workers’ compensation carrier is notified as soon as possible.

If an employee is seriously injured, call 911 and describe the emergency and location; also call the security office by dialing 0 for assistance.

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Personal Property

CSP assumes no risk for any loss or damage to personal property and recommends that all employees have personal insurance policies covering the loss of personal property left at the office. Personal items on University property (including all facilities and parking areas) are subject to investigation and review when there is reason to assume that a violation of law or policy has occurred.

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Health-related Issues

Employees who become aware of any health-related issue that will affect his/her ability to perform on the job should notify the supervisor of a change in health status as soon as possible.

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Smoking Policy

In conformity with the Minnesota Clean Air Act, CSP is dedicated to providing a healthy and comfortable environment for students, faculty, staff, and visitors.

With the exception of off-campus housing and individually designated on-campus residential rooms, all indoor areas on campus are tobacco-free, thus creating a “Clean Indoor Air Policy.” Beyond the residential exceptions noted, tobacco is not permitted in classrooms, offices, tunnels, the dining hall, the student union, athletic facilities, entrances to buildings or any other indoor areas.

All smoking must take place outside at least 20 feet from any building to insure building entrances are free of smoke. Receptacles for cigarettes, cigars and other tobacco products are positioned approximately 20 feet from the entrances to key buildings on campus.

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Alcohol and Substance Abuse

In compliance with both the Drug-Free Workplace Act of 1988, and the Drug-Free Schools and Communities Act Amendments of 1989, CSP has established pertinent policies and procedures.

CSP prohibits the unlawful possession, use and distribution of illicit drugs and alcohol and expects that all students, faculty and staff members of the university community will conduct themselves in a responsible manner that shows respect for others and the community at large. This prohibition applies to all activities sponsored by CSP, whether on university-owned property or at other locations. As part of the larger community, CSP is subject to, abides by, and supports Minnesota state statues and local ordinances.

In the event of unlawful possession, use and distribution of illicit drugs and alcohol by a member of the university community, CSP will take action consistent with the state and federal laws, and with its policies governing its relationships with the students, faculty, and staff. Violation of this policy will result in sanctions being taken against the violator, from official waning through permanent separation (termination) from CSP, and may include referral to civil authorities for prosecution.

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Weapons Policy for Employees
Concordia University is committed to maintaining a workplace that is free of violence. This obligation includes eliminating recognized hazards from campus communities that contribute to violence or serious harm. Weapons and ammunition are potential safety hazards. Possession, use or display of weapons or ammunition are inappropriate in an academic community for any reason other than protection of University employees, faculty, students and members of the public invited on campus as allowed by law, and policies of Concordia University. Definitions of Weapons and Ammunition: A weapon is defined as: an instrument of offensive or defensive combat, something to fight with, and is generally any device capable of projecting a ball, pellet, arrow, bullet, missile, shell or other material. This shall include, but is not limited to, firearms, bows, rockets and sling shots. Ammunition is any material capable of being projected by a weapon and makes the weapon operational. This policy does not apply to the possession and/or use of disabling chemical sprays when used for self-defense. (Training in the use of defensive sprays is strongly encouraged. Vendors should be able to provide this training and Material Safety Data Sheets.) Weapons and Ammunition Prohibition: Prohibition. Employees are prohibited from possessing or carrying a firearm while acting in the course and scope of their employment, either on or off university property, regardless of whether the employee has a permit to carry a firearm, except as otherwise provided in this policy. Employee reporting responsibility. An employee with a reasonable basis for believing an employee  is in possession of or carrying a firearm in violation of this policy has a responsibility to report the suspected act in a timely manner, unless doing so would subject the employee or others to physical harm. Reports should be made to the Human Resources Department or the Security Office.  This policy shall not prohibit prompt notification to appropriate law enforcement authorities when an immediate threat to personal safety exists. Employees shall not make reports of a suspected violation knowing they are false or in reckless disregard of the truth. Violation: Any employee, faculty member, student or other representative of the University who violates this policy shall be notified of the violation and subject to disciplinary sanctions up to and including termination. Exemption: All currently licensed law enforcement officers are exempt from this policy.

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Employee Health Hazards*
Bloodborne Pathogens
Current medical evidence indicates that the actual safety risks created for the transmission of the Hepatitis B or HIV/AIDS viruses are low in CSP’s normal academic and employment setting. Any employee who may be exposed to bodily fluids in the course of employment duties will be given protective wear in order to minimize the risk of transmission of communicable disease. CSP will make available the Hepatitis B vaccination series to all employees who have been identified as having the potential for occupational exposure. Training is provided at the time of initial assignments to tasks where occupational exposure may occur, and will be repeated annually. For more detailed information, contact the Environmental Health and Safety Coordinator. Employees who have not received special bloodborne pathogens training should immediately notify the security office (x8777) or Environmental Health and Safety (x8347) for any situation involving contact with bodily fluids such as blood.  Do not attempt to clean up body fluid spills yourself.

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Infectious Waste

CSP has an infectious waste management plan. The plan is designed to ensure that all infectious waste is disposed of in a safe manner, avoiding any risk to employees. For more information, contact the Environmental Health and Safety Coordinator by dialing x8347.

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Hazardous Waste

To comply with the federal and state right-to-know laws, and as an effective loss control/risk management program, CSP has adopted a hazard information/right to know and emergency medical response program. The program provides for emergency response to chemical spills, and other chemical emergencies, as well as immediate access to toxicology and medical information. For information, please call x8347.

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Employee Right to Know

The Minnesota 1983 Employee Right to Know Act is intended to ensure that employees are aware of the dangers associated with hazardous substances and harmful physical agents that they may be exposed to in their work place. Written information on hazardous substances, harmful physical agents, or infectious agents are available on MSDS (Material Safety Data Sheet) sheets located within departments where there is risk of exposure, or with the Employee Right to Know Hazard Hotline (612-617-0995). For more information, call the Environmental Health and Safety Coordinator at 651-641-8347.

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Safety Watch and Safety Warnings

If circumstances warrant, special printed crime alerts are prepared and distributed either selectively or throughout campus.

Crime Prevention

CSP would much rather prevent crimes from occurring than react to them after the fact. A primary vehicle for accomplishing this goal is CSP’s comprehensive crime prevention program based on the dual concepts of eliminating or minimizing criminal opportunities, and encouraging students and employees to be responsible for their own security and the security of others.

Some of the crime prevention programs and projects employed by CSP include crime prevention presentations, printed crime prevention materials, electronic alarm systems, facilities surveys, and sexual violence education and prevention. The CSP safety and security information brochure is available to all employees by contacting the Risk Management Department at 651-641-8347.

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Security Escort

Security Escorts are intended to create a safer walking environment for members of the campus community who are traveling to and from a parking area, residence hall, campus building or off-campus housing units. Escorts are performed during the evening, night and early morning hours by uniformed CSP security guards, who are in radio contact with the campus switchboard operator. Use of the escort service is highly recommended for people walking alone or those who feel uncomfortable traveling in the immediate area.

An escort may be obtained by dialing 0 from any campus phone. Escorts are limited to campus boundaries. All escorts will be walking unless the escorting guard determines it necessary to drive.

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Campus Emergency Procedures*
When a fire is discovered:
  • Pull alarm on the nearest alarm pull station
  • Telephone the St. Paul Fire Department at 911 and report the precise location of the fire
  • Call the security office at 0
  • Only attempt to extinguish a fire if it presents no risk to your health and safety
  • Vacate the building
  • Remain in the area to guide the fire department to the fire

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Severe Weather
In the event of a severe thunderstorm or tornado watch, listen to the radio (WCCO 830 AM) or television for further information. The National Weather Service will issue a forecast. The security department also monitors the National Weather Service radio frequency. If threatening conditions develop, be prepared to go to your building’s basement or lower floor inner hallway. Stay away from windows or large open rooms that may have poorly supported roofs. Employees may elect to receive notification via SMS text messaging by signing an opt-in agreement to E2 Campus through the Human Resources Department. Employees with University-provided cell phones are required to receive E2 Campus notifications due to the nature of their positions.

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Bomb Threat
If a bomb threat is received by telephone, the employee receiving the call should obtain as much information as possible from the caller:
  • Ask the caller to repeat the message
  • Write down the exact message, asking for the bomb’s location and time of detonation
  • If possible, notify a supervisor or manager that the call is going on, without arousing the caller’s suspicion
  • Pay particular attention to the caller’s voice and any background noises (train, traffic, etc.)
  • Notify the security office at 0
  • Notify the St. Paul Police by calling 911
  • Determine if the building is to be evacuated
  • Do not use the fire alarm system
  • Advise building staff or faculty of the next steps
Announce the following over the public address system: “There has been a bomb threat for this building. Clear the building immediately, and leave the area. Stay at least 100 feet clear from the building. If there is NO public address system
  • Advise people in the building of the need to vacate the building
  • Advise people leaving the building to clear the area
  • If a residence hall is being evacuated, advise residents to clear the area and go to the student union for shelter, NOT to go to another residence hall
The Security Office will coordinate all communication, inside and outside the building. Employees should not discuss the threat with outside persons such as the news media. St. Paul Police or bomb squad will assist CSP staff and faculty in a visual search of the building. Do not touch or move anything that appears suspicious – contact police or bomb squad personnel. The building will not be re-opened until authorized by the St. Paul Police and CSP security personnel.

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