Instructions to Update Your CSP Email Signature

Email is our main form of communication in the information age and one of the easiest ways to communicate Concordia’s brand to others including current and prospective students, alumni, donors, vendors, and many others in our community. Because of this, CSP has taken the opportunity to update our email signature. We have created a few important guidelines to employ moving forward. Thank you for your help in delivering a consistent and unified message.

Please review the “do’s” and “don’ts” of your Concordia email signature. It’s important that the guidelines are followed closely to ensure that every email sent from a email address presents our brand consistently.

Every email signature must include the following:

  • Full Name
  • Title
  • Office Phone
  • Concordia Email Logo

Please follow these steps to update your email signature:

  • Enter all of your personal information into the format below (please do not change colors or fonts).
  • Your Name Here
    Concordia University, St. Paul
    Your Job Title Here
    Your Department or Office Goes Here
    P: 651.641.8888  |  C: 651.641.8888  |  F651.641.8888
  • Add text portion of signature to the email client of your choice.


  1. Open Gmail.
  2. In the top right corner, click the gear icon, then Settings.
  3. In the “Signature” section, paste the text portion of your signature in the box.
  4. Click the add picture button.
  5. Paste image URL in the window (
  6. ) and click select.
  7. Click the image and choose the “large” size.
  8. At the bottom of the page, click Save Changes.


  1. Open Outlook
  2. Go to File then Options. On the Mail tab, go to Signatures.
  3. In the “Signature” section, paste the text portion of your signature in the box.
  4. Click on the inserting picture icon.
  5. Paste image URL in the window (
  6. ) and click Insert. 

Acceptable Additions

  • Links to University-sponsored web page
    • All links must be attached to text; no links should be typed out.
  • Cell phone numbers
  • Fax number
  • Advancement related buttons, such as “Give Now”
  • Academic Department or Office 
  • Office location

 Unacceptable Additions

  • Links to any personal social media channels
  • Links to any personal websites, including blogs
  • Any images, including headshots, non-CSP logos, or photos of cats.
  • Personal quotes
  • Links to any websites not affiliated with Concordia St. Paul
  • Social media icons (they tend to break when viewed on different email platforms)
  • Non-standard fonts

Once complete, your signature should look like this:

CSP Email Signature

Cybersecurity Reminder – 2020 Data Breach Investigation Report Reveals 85% of Incidents Involve Human Element

People and behaviors are an important part of any data security program in an organization.  Your effort to protect your accounts and passwords is so important.  Recently, a report was generated on the public data breaches of 2020.  The report created by Verizon cited 85% of those data breaches had a human component to them.  They found most data breaches occur because of phishing, lost or stolen credentials, using insecure credentials, human error, misuse, and even malware that has to be clicked then downloaded.  We ask you as CSP community members to stay diligent in protecting our organization.  Here are a few reminders on ways to safely use technology:

  • Never share your passwords with anyone else
  • Make sure you are using different passwords for different sites
  • Always confirm the origin of the e-mails that you receive.
  • Never click on a link that looks suspicious.
  • Use Multifactor authentication whenever possible.

Your work is so important to the health of Concordia University, St. Paul.  Thank you for your work in protecting the data of CSP.

Board of Regents – April Meeting Summary

The CSP Board of Regents met for its regular quarterly meeting on April 30, 2021. During the meeting, the Board:

Received the President’s, Provost’s, and Vice President of Finance’s quarterly reports. The president’s report highlighted a successful academic year, the progress and work of the LCMS 7-03 Task Force, and the HR 5 (Equality Act) legislation. The Provost’s report focused on the progress made toward accomplishing each of CSP’s five strategic goals. The Vice President of Finance’s report reviewed the current budget status and the proposed FY2022 budget.

Received an in-depth overview of CSP’s academic enterprise from Drs. Kimberly Craig, Kevin Hall, and Eric LaMott. The overview included a review of the following items: the five gates through which an academic program must pass before being added to the curriculum; current and proposed academic programs; and standard operating procedures related to faculty hiring and advancement in rank.

Heard from Vice President of Advancement Mark Hill and Mark Marshall of BWF about progress toward developing and launching the comprehensive campaign. 

Took the following actions:

  • Elected Mr. Mark L’Heureux as Chair beginning August 2021
  • Approved meeting minutes from the February and March 2021 Board meetings and Academic, Advancement, Executive, and Finance Committee minutes
  • Approved one tenure track faculty contract
    • To Assistant Professor
      • Jennifer Zafke
  • Approved advancement in rank for a number of faculty members
    • To Associate Professor
      • Dr. Brenda Davies
      • Dr. Katie Fischer
      • Dr. Eric Grube
      • Dr. Shani Johnson 
      • Dr. Laura Wangsness Willemsen
    • To Full Professor
      • Dr. Jean Rock
      • Dr. Stephen Ross
  • Granted emeritus status for Drs. Nancy Harrower and Marilyn Reineck
  • Approved the proposed budget for FY2022
  • Approved the negotiation and acquisition of a piece of property to the west of campus on Concordia Ave.

The Board enjoyed lunch with outgoing and incoming student senate executive board members and heard a presentation from marketing student Skylar Mihajlov, who did a research project about CSP students’ knowledge and opinions of CSP Ministry. Regents also had the opportunity to attend the Service of Sending, Honorary Awards Dinner, and commencement ceremonies.

Brian L. Friedrich

Snap a Selfie: CSP Reads Goes Virtual for 2021

CSP Reads

As has so much during the 2020-21 Academic Year, our annual CSP READS promotion is going to look a bit different. For this seventh year of showcasing our campus community on READ posters during the month of April in celebration of National Library Week we are asking you to reflect on how quarantine restrictions or reading in the time of COVID-19 impacted your habits – did you read more, did you avoid or gravitate to a certain genre, did binge-watching a show on Netflix or Hulu lead you to a book (Hello, Bridgerton! Hello Little Fires Everywhere!)?
If you agree to take part in this fun event promoting literacy and the library – and we sincerely hope you do – we invite you to snap a selfie (no photoshoots in the library this year) and fill out this Google Form. Your participation as a poster model, showcasing a favorite book, is a necessary ingredient for making this a success! As in the past, the READ posters will be highlighted both in the Library and online.

Please consider taking part in this fun event promoting literacy and the CSP Library, and encourage a colleague or classmate to join in the fun! We love the enthusiasm that people from all across campus have shown toward the Library and this project in the past and can’t wait to showcase this year’s posters, and we’d like YOU to be a part of it!

We look forward to hearing from you by the submission deadline on Friday, April 9!

If you have any questions, please reach out to CSP Library’s Jeanine Gatzke and Megan Johnson-Saylor.

2021 Spring Commencement– April 30 and May 1

CSP is preparing for three or more in-person commencement ceremonies that will take place on April 30, 2021, and May 1, 2021.

During the week of March 29, student RSVPs will help the commencement team determine ceremony breakdowns and times, which will also be live-streamed. Students will also be able to invite up to two guests. In order to adhere to venue capacity guidelines and to optimize space for graduates and their guests, faculty will not process and the ticketed ceremonies will not be open to the CSP community. Staff and faculty are, however, encouraged to volunteer and remain on-site during the ceremonies to celebrate our graduates’ accomplishments.

More information on volunteer opportunities will follow next week. Please direct students to the Commencement Website for additional information.