Grant Guidelines

Faculty Development Grant—funded by the quasi-endowment 
2019-20 guidelines

2019-2020 grant deadlines
fall semester: October 25, 2020 (midnight)
spring semester:

Goal Statement: The goal of this grant program is to provide faculty members with financial assistance for scholarship and research activities. The program is administered by the Faculty Development Committee (FDC), and the Director of the Faculty Scholarship Center—who serves in an advisory role to the Vice President for Academic Affairs (VPAA).

Project Guidelines: Grant projects should lead to a broader and deeper understanding of one’s discipline, and/or an understanding of a new discipline or subject area. Scholarship and research is not simple defined as a book or article. Scholarship and research also encompasses the arts, plays, music, dance, and any other form of scholarship as long as the project and output meets the criteria of the grant (measured goals, specific outcomes, etc.) This may also include research with students and collaborative endeavors with other faculty members/colleagues.

fundable items include (but are not limited to):
• conducting research directly related to one’s scholarship and/or teaching
• research supplies (books, software, art materials, science consumables, etc.)
• transcription costs
• activities fostering joint faculty-student scholarship
• student work study wages
• release time (the VPAA and dean of the applicant’s college must provide written permission, and this must accompany the grant proposal)
• dissertation research
• gift cards
• tuition (post-terminal degree)
• expenses related to professional conference attendance (such as registration, transportation, lodging). When applying for conference-related funding, applicants must also include:
a): paper topic and proof of acceptance
b): links to professional organization website and/or conference website (both are preferable)
c): conference program (if available)

items not fundable include:
• curricular or program development (unless that development applies to scholarly activity from one or more criteria in the approved Advancement in Rank rubric – Faculty Handbook Policy 2.72)
• pre-terminal degree-related tuition
• course preparation
• conference attendance without a specific presentation
• stipends
• publication promotions

other stipulations
• travel abroad: must include a fundable research/scholarship project
• language study: applicants should use faculty development monies
• workshops, exhibitions, seminars: if not presenting, faculty development monies should be utilized

project spending/timeline: Funds not expended within one calendar year of grant award notification date may be returned to the quasi-endowment fund for re-granting. Exceptions to this rule are:
1. If more time is necessary beyond the 1-year limit, grant recipients must inform the Director of the Faculty Scholarship Center in writing.

1a. Extensions can be given—the maximum being three (3) months.

2. If the applicant chooses to alter in any way the project originally funded by the Faculty Development Grant, the applicant must submit a letter to the Faculty Development Committee. That letter should explain the changes to the original project.

Any and all questions about the application form, and administration of funds, should be directed to the Director of the Faculty Scholarship Center.

Any public dissemination of funded research should include the following acknowledgement: This research was (partially) funded by a Faculty Development Grant from Concordia University, St. Paul.

project completion: Grant recipients must submit a 2-3 pp final report to the Faculty Scholarship Director and the VPAA within one (1) month of their deadline. In addition, all grant recipients are expected to present their project outcomes at appropriate venues both on and off campus. Examples could include, but are not limited to, published articles, professional presentations, and creative works. Furthermore, it is expected that the applicant will present their outcomes at a Faculty Retreat Research Roundtable or other Concordia University venue, as agreed upon.

project funding guidelines
1. Currently, a maximum of $2,000 per applicant may be awarded.  If available funds exceed the total funds requested, the Faculty Development Committee may, at its discretion, award more than the maximum.

2. All full-time faculty of Concordia University, St. Paul are eligible to receive funding.  Only one application may be submitted by an individual faculty member in a given application period.

3. A group or joint application must include rationale for the collaboration, along with separate statements for each faculty member stating her/his unique contribution, qualifications, timeliness, and reasons for separate funding (if necessary).

4. Priority will be given to applications requesting funds for scholarship (research implementation) over those applications requesting funds to present research at conferences.  Also, those who have not received funding the previous academic year will receive higher priority.

5. Funding from other sources may be included as part of the proposal, but is not required. Funding from the applicant’s college (e.g. professional development funds) need not be listed as part of budget.

6. A faculty member may apply for funding retroactively, if the activity took place or began within the time of the previous funding period; or that the activity was not available or known to the faculty member in time for the applicant to have appropriately made application in time for that funding period’s deadline.

7. A previous proposal which was partially funded may not be resubmitted in unaltered form for additional funding.

8. Materials and supplies funded through the grant normally will remain the property of the applicant after the project is completed.  The specifics will be communicated to the applicant in the award letter.

9. Any funds left over after grants have been awarded are carried over to the next application period or otherwise redistributed.

project application procedures
• Proposals must be written clearly and concisely using the Faculty Development Grant Application—this document is available online at the FSC website.

• Please use the ten-point outline provided. The grant application may be returned if this format is not followed.

• The completed application form is submitted electronically to David Woodard ( and carbon-copy (cc:) the office of the Vice President for Academic Affairs (, by the posted deadline. Any supporting documentation should be submitted electronically or in hardcopy (if necessary).

• The name of the faculty member(s) and the submission date should be included in the title of all electronically submitted files.

• Applicants will not have an opportunity to refine or revise applications once they are submitted. Examples of previous approved grants can be found at the Faculty Scholarship Center Website.

• The FDC suggests that applicants have their completed applications reviewed by a member of the FDC prior to final submission so errors or omissions can be appropriately dealt with.

• Proposals will be accepted twice throughout the academic year. The deadlines will be approximately the midpoint of each semester.  Application deadlines will be shared at a Faculty event.

decision-making process for grant awards
The electronic documents will be e-mailed to all Faculty Development Committee members in advance of the scheduled meeting on funding decisions.  The Director of the Faculty Scholarship Center informs the committee of the maximum amount of money available for disbursement.

Committee members who have applied for a grant may not be present at meetings where their proposal is under review.  Instead, this committee member will be responsible for asking someone to represent their college at the meeting.

Funds can only be committed to current projects. All future allocations will need to be applied for in later granting periods.

prioritizing criteria: Proposals submitted according to the guidelines are evaluated using the following criteria:
a): originality
b): scholarly impact on the applicant, the university, and the profession
c): tangible evidence of achievement
d): clear methodology and learning outcomes
e): feasibility
f): timeliness
g): overall quality
h): evaluation measures
i): applicability to one or more of the criteria in the most recently approved Advancement in Rank rubric (Faculty Handbook Policy 2.72).
j): possible dissemination venues

• Full time tenure-track faculty have priority over term faculty; faculty holding a terminal degree have priority over faculty without a terminal degree; those who have not received funding the previous academic year may receive higher priority.

• The committee will review proposals item by item and may cut or suggest cuts to parts of the proposal.  Applicants should pay special attention to providing rationale for each item in a budget and not collectively group items together.

• “Acceptance Pending”: The committee may ask applicants for clarification or rationale for expenses requested.  Applicants will have fourteen days (this period beginning with sending of notification e-mail) to make all necessary revisions. If more in-depth revisions are needed, the applicant may be asked to reapply in the following granting period.

• The committee forwards its recommendations to the Vice President for Academic Affairs, who makes the final decision on applications.  All applicants will receive written notification from the Vice President for Academic Affairs of the decision regarding their application; this decision will be mailed no later than three weeks after the application deadline.